Understanding Workspaces
Kolossus Workspaces are collaborative AI environments where teams share knowledge, research, and insights. Think of them as intelligent team rooms where AI helps everyone work smarter together.
Creating Your First Workspace
Step 1: Define the Purpose
Every workspace should have a clear focus: a project, a team, or a function. This helps configure appropriate data access and keeps discussions relevant.
Step 2: Choose a Template
Start with a pre-built template for common use cases:
- Sales Team Workspace
- Project War Room
- Research Hub
- Executive Dashboard
Step 3: Name and Describe
Choose a clear name and add a description that helps team members understand what the workspace is for.
Configuring Data Access
Workspaces inherit your organization's data connections, but you can customize access:
- Enable specific data sources relevant to the workspace purpose
- Set up custom knowledge bases with project-specific documents
- Configure external source access (industry data, news feeds)
Setting Up Permissions
Role Types
- Owner: Full control over workspace settings
- Admin: Can manage members and content
- Member: Can view and contribute
- Guest: View-only access
Onboarding Your Team
- Send personalized invitations with workspace context
- Create a "Getting Started" pinned conversation
- Share example queries relevant to the workspace focus
- Schedule a brief orientation session
Best Practices
- Keep workspaces focused -create new ones for different purposes
- Pin important conversations and findings
- Use @mentions to bring in relevant team members
- Review and archive completed project workspaces